The Store phase is where someone retains or archives a document for future use. The document could be electronic or paper. Storing a document may mean retaining it in a file cabinet or on microfiche. This may not be the most cost effective or safest way to store documents, but many organisations do it. Putting a document into a document or content management system enables users to access it from a central location and it is more cost effective than storing the document in a filing cabinet. The system also features an audit trail of document access, which is critical in many organisations today as they try to comply with government regulations.
eg. A financial document that needs to be archived in a secure manner for future access by auditors.
Utilising the revolutionary Asset DB auditing tool, IKON can identify and asset tag every output or storage device, along with any other physical items required. From the on-site discovery audits IKON’s central auditing team produce in depth and fully customisable discovery reports. more
IKON Paper Filing Server from IKON Office Solutions allows you to scan documents from your digital copier and archive, store or publish them at the touch of a button. more
